Responsibilities:

1. Calendar and Schedule Management

• Organize Meetings: Schedule and coordinate meetings, ensuring that all necessary materials and participants are prepared.
• Manage Appointments: Handle changes and conflicts in the director’s schedule, and prioritize meetings based on urgency and importance.
• Travel Arrangements: Arrange travel logistics, including flights, accommodation, and transportation.

2. Communication

• Email Management: Monitor and prioritize emails, draft responses, and ensure timely communication.
• Internal Coordination: Liaise with different departments to facilitate smooth operations and keep the director informed about ongoing projects and issues.
• Client Interaction: Handle communication with clients and stakeholders, ensuring professional and effective exchanges.

3. Documentation and Reporting

• Prepare Reports: Assist in creating and organizing reports, presentations, and other documents required by the director.
• Maintain Records: Keep track of important documents and ensure they are accessible and up-to-date.
• Follow-Up: Ensure follow-ups on action items from meetings and ensure that deadlines are met.

4. Project Support

• Track Progress: Help in tracking project milestones, deadlines, and deliverables.
• Coordinate Teams: Assist in coordinating between different teams to ensure project requirements and deadlines are met.

5. Office Management

• Supplies and Equipment: Manage office supplies and equipment, ensuring everything is in working order.

Skills and Qualities Required

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication Skills: Excellent written and verbal communication skills.
• Tech Savvy: Familiarity with IT tools and software relevant to the company’s operations.
• Attention to Detail: Accuracy in managing schedules, documents, and communications.
• Problem-Solving: Ability to address issues proactively and find solutions.