Job Title: Clerk
Reports To: Office Manager/Supervisor
Job Summary:
The Clerk provides general office support with a variety of clerical activities and related tasks. This role is essential for the efficient operation of the office, helping to maintain accurate records, assist with routine administrative functions, and ensure that the office runs smoothly.

Key Responsibilities:
Data Entry and Record Keeping:

Enter and update data accurately into computer systems.
Maintain and organize physical and digital files, ensuring easy retrieval of information.
Assist in preparing and maintaining reports and records.
Communication:

Answer and direct phone calls, taking messages or transferring calls as appropriate.
Respond to emails and other correspondence promptly and professionally.
Communicate with clients, suppliers, and employees as required.
Office Administration:

Assist in managing office supplies inventory, ordering new supplies as needed.
Handle incoming and outgoing mail, packages, and deliveries.
Schedule and coordinate meetings, appointments, and travel arrangements for staff.
Document Preparation:

Prepare, format, and edit documents, including letters, reports, and presentations.
Photocopy, scan, and file documents as needed.
Customer Service:

Greet and assist visitors to the office, ensuring a professional and welcoming atmosphere.
Handle inquiries and provide general information to clients and visitors.
Financial Administration (if applicable):

Assist with basic bookkeeping tasks such as invoicing, processing payments, and recording transactions.
Prepare expense reports and assist with budgeting tasks.
Support to Other Departments:

Provide administrative support to other departments as needed, including HR, finance, and operations.
Assist in the preparation and distribution of internal communications and reports.
Qualifications:
Education: High school diploma or equivalent; some positions may prefer an associate degree or relevant certification.
Experience: Previous clerical or administrative experience is preferred but not always required.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Working Conditions:
Hours: Typically full-time, Monday to Friday, with regular office hours.
Environment: Office-based, with a need for occasional lifting of office supplies or files.